Managing tasks in a project can get messy when you have hundreds of things to track. The more completed tasks pile up, the harder it gets to focus on what’s still left to do. That’s why knowing how to hide completed tasks can help you stay organized, save time, and make your project management tool feel less cluttered.
In this guide, I’ll walk you through why hiding completed tasks is useful, how to do it in different project management tools, and the best practices to keep your workflow smooth. Whether you’re using Asana, Microsoft Project, or other tools, this guide will help you make the most of it.
Why Should You Hide Completed Tasks?
If you don’t hide your completed tasks, your project list can quickly turn into a giant mess. Here’s why hiding them makes life easier:
✅ Less Clutter, More Focus:
Imagine trying to find today’s tasks in a long list full of completed ones—it’s frustrating! Hiding finished tasks helps you focus on what’s actually left to do.
✅ Faster Navigation:
A clean and tidy task list saves time. You won’t have to scroll forever just to find an active task.
✅ Better Performance:
If your project management tool is lagging because of too many tasks, hiding completed ones can help speed things up.
✅ Easier Progress Tracking:
With completed tasks hidden, you can quickly see what’s pending without distractions.
How to Hide Completed Tasks in Any Project Management Tool?
Different tools have different ways to hide completed tasks. Here’s how you can do it in popular project management software:
1. How to Hide Completed Tasks in Asana?
Asana is a popular task management tool, and thankfully, hiding completed tasks is super easy!
Steps to Hide Completed Tasks in Asana:
1️⃣ Open your project in Asana.
2️⃣ Click on the filter icon at the top right.
3️⃣ Select “Incomplete Tasks” to hide completed ones.
4️⃣ (Optional) Click “Save View for Everyone” to keep the setting permanent.
🎯 Pro Tip: If you need to see completed tasks later, just switch the filter back to “All Tasks”.
2. How to Hide Completed Tasks in Microsoft Project?
Microsoft Project is more advanced, but you can still keep your task list clean.
Steps to Hide Completed Tasks in Microsoft Project:
1️⃣ Open Microsoft Project and go to Task View.
2️⃣ Click on the Filter dropdown at the top.
3️⃣ Select “Incomplete Tasks” to only see ongoing work.
4️⃣ If needed, create a custom filter to automatically hide completed tasks.
📌 Note: Microsoft Project doesn’t permanently remove completed tasks, so you can always bring them back when needed.
3. How to Hide Completed Tasks in ProWorkflow?
ProWorkflow lets you customize views easily.
Steps to Hide Completed Tasks in ProWorkflow:
1️⃣ Open your Projects List in ProWorkflow.
2️⃣ Click on the Filter Button (usually on the right).
3️⃣ Choose “Hide Completed Tasks” from the menu.
4️⃣ Set this as your default view so you don’t have to do it every time.
4. How to Hide Completed Tasks in ClickUp?
ClickUp has great filtering options.
Steps to Hide Completed Tasks in ClickUp:
1️⃣ Go to your ClickUp Task List.
2️⃣ Click the Filters option on the top.
3️⃣ Choose “Status”, then select “Incomplete Tasks”.
4️⃣ (Optional) Save this view as default.
🎯 Bonus Tip: Use ClickUp’s Automations to automatically archive completed tasks.
Comparison Table: How to Hide Completed Tasks in Different Tools
If you’re wondering which tool makes it easiest to hide completed tasks, here’s a quick comparison:
| Project Management Tool | Hiding Method | Permanent Setting? | Ease of Use (⭐ out of 5)AsanaFilter to “Incomplete Tasks”✅ Yes⭐⭐⭐⭐⭐Microsoft ProjectUse “Incomplete Tasks” filter❌ No⭐⭐⭐ProWorkflowUse “Hide Completed Tasks” option✅ Yes⭐⭐⭐⭐ClickUpUse “Status” filter✅ Yes⭐⭐⭐⭐⭐ |
|---|
💡 Best Choice? If you want quick filtering, Asana or ClickUp are great. If you use Microsoft Project, you’ll need extra steps.
Best Practices for Managing Completed Tasks
Hiding completed tasks is useful, but here’s how to make the most of it:
📌 1. Archive Instead of Deleting:
Never delete completed tasks! Instead, archive them so you can reference them later.
📌 2. Use Custom Views:
Many project management tools allow you to save a custom view. Set it up once, and you won’t have to adjust filters every time.
📌 3. Automate the Process:
Some tools, like ClickUp and Monday.com, let you automatically archive tasks when they’re marked “Complete”.
📌 4. Regularly Clean Up Your Task List:
Even if you hide completed tasks, it’s good to review them weekly or monthly.
📌 5. Communicate with Your Team:
Make sure everyone on your team knows how to find hidden or archived tasks.
Final Thoughts
Hiding completed tasks is one of the easiest ways to stay organized in project management. Whether you’re using Asana, Microsoft Project, or ClickUp, a few simple clicks can make your workspace clean and efficient.
By following the step-by-step instructions in this guide, you’ll be able to manage tasks like a pro and avoid unnecessary distractions.
💬 What tool do you use for project management? Let me know in the comments! 🚀
